The purpose of Assessment Registry system is to collect the assessments information from different partners in a systematic manner. It is a registry of the various assessments that have been conducted in a given emergency, compiled by OCHA with the intention of allowing the humanitarian community to benefit from the assessment work of other groups. Additionally, the Assessment Registry allows for the identification of gaps in assessment coverage (by geography, sector, and/or time period) as well as it helps to avoid duplication in assessments. This system is based on the provisional guidelines that define the SoS dataset and related information products in order to increase standardization and predictability of the assessments globally, while still allowing flexibility to adapt the contents of the Assessment Registry to the local operational context.
The Assessment Registry is part of the minimum set of predictable, standardized information products to be produced by OCHA at the country level in collaboration with the cluster/sectors. By allowing the identification of assessment gaps (in geography, sectors, and/or time periods) the Assessment Registry is a key component when planning assessments to support the Consolidated Appeal Process. It is also a component of the workflows being developed by the IASC's Needs Assessment Task Force.
The Assessment Registry does not attempt to hold the actual assessment results, but rather to serve as a registry of information that describes the assessment. This is the assessment's metadata. Collectively, the metadata about all the assessments registered in the Assessment Registry form a dataset. The dataset can be thought of as a table in which each record (or row) represents an assessment and each field (or column) represents a piece of metadata about the assessment (such as the sector, location, date, etc.). This dataset can be presented in various information products depending on the kind of questions that users need the dataset to answer.